IPLAR and ILLINET Survey Update

State of Illinois procurement rules require contracts at certain levels to be competitively bid. For the Illinois State Library’s public library annual report data collection services, the FY13 procurement process was unexpectedly prolonged due to a number of unforeseen circumstances. 

The Office of the Secretary of State/Illinois State Library has selected Counting Opinions as a result of the procurement process to collect and maintain data for the Illinois Public Library Annual Report (IPLAR) and the Illinois Library and Information Network (ILLINET) surveys. Their data management product, LibPas, will be used to collect Illinois library statistics. The IPLAR and ILLINET surveys should be available on LibPas in early September. We will make an announcement at that time.

 The Secretary of State’s office does not have statutory authority to grant an extension to the deadlines established in the Local Library Act or the Public Library District Act for the Illinois Public Library Annual Reports (IPLAR). However, due to the unforeseen circumstances in procuring the services of Counting Options, the Illinois State Library will accept filings of the IPLAR after the statutory deadlines (Local Library Act: (75 ILCS 5/4-10); District Act: (75 ILCS 16/30-65)).

The ISL has consistently required that libraries applying for the Public Library Per Capita Grant must have filed their IPLARs by the Per Capita Grant deadline (October 15). Again, due to the unforeseen circumstances in procuring the services of Counting Options, the ISL will accept filings for the IPLAR for FY13 Public Library Per Capita Grant applications after the statutory deadline.

Access is no longer available to Baker and Taylor Bibliostat. If you have submitted an electronic survey using Bibliostat, we have it on file. If you have not submitted your survey, instructions will be available soon from our office about LibPas use.

If you have any additional questions, please contact Robert Jones (IPLAR) at rjones1@ilsos.net, 217-785-1168, or Gwen Harrison (ILLINET) at gharrison@ilsos.net, 217-785-7334.