The IHLS Delivery hubs have been a sea of tubs this week! On Friday, the overnight ILDS route (hub to hub) in Edwardsville was cancelled due to inclement weather and there was not delivery on Monday due to the Martin Luther King Jr. holiday. Regular routes were heavier than normal on Tuesday and Wednesday. On Tuesday, the Champaign hub sorted 12,329 items from regular delivery.
On Wednesday morning each hub was busy sorting the pink ILDS tubs. Champaign sorted 68 pink tubs and all hands were also on deck at the Carbondale hub, where 43 pink tubs were sorted, which is about twice their normal amount. The Edwardsville hub had 91 pink tubs to sort before the regular drivers came in with their loads.
The Delivery department would like to thank all of you for your patience as we are hard at work sorting your items.
Photo: Pink tubs to be sorted at the Edwardsville hub on January 22.
It is almost time for the next quarterly count week. Great news! ALL libraries will only have to count items that have a hand-written label on them which includes gift/donation items.
You can find a link to the Quarterly Delivery Count Form (PDF) on the IHLS delivery page.
Thank you for your assistance.
The end of the school year is quickly approaching. The System’s courier delivery service to schools for this school year will end on Friday, May 24, 2019. The first day of delivery for the 2019-2020 school year will be the week of August 19, 2019. If your school needs to adjust either of these dates, please contact your hub manager to work out a schedule that will work more efficiently for you.
If your students return items after the final pickup date, remember, you can return them to any local public library.
If your school will be conducting summer sessions and you would like delivery, please contact your hub manager so a schedule can be set up.
Of course, feel free to contact your hub manager with any questions concerning your school’s delivery service.
Have a safe and fun summer!
Is your school library getting ready for spring break? The No Delivery Days Form allows your delivery hub to know which days you DO NOT want them to deliver to your building. If you have not completed this form, please do so.
If you have any questions, please contact your Delivery Hub Manager.
Thank you.
To best serve our members, the IHLS delivery department is dedicated to making sure that delivery is standardized across our service area. It has been recently determined that one of our standard delivery procedures needs some clarification.
Beginning February 2019, if you are currently receiving separate tubs (or bags) for your branches/buildings, the items will now come in your tubs/bags altogether.
For a couple of years now, items have been sorted to the agency level. Sorting at this level means that if you have a main library and a branch, both locations have their items put into the same tub. The responsibility to sort for each branch is the library’s responsibility. This is also the same for school districts. All buildings are sorted to a main drop point and that school takes on the responsibility of sorting out to each building.
This allows delivery to operate as optimally as possible. It reduces the number of tubs on the shelves, lowers the amount of time it takes to sort and helps to limit sorting errors. By partnering with IHLS to do this, it allows IHLS to provide more efficient service.
The Statewide Delivery Committee of 2013 determined there should be one drop per agency and they allowed systems to figure out how to accomplish this best.
CHAPTER 2 DELIVERY ADMINISTRATION: CORE SERVICE PRINCIPLES AND PRACTICES DELIVERY TO ONE LOCATION PER ILLINET MEMBER AGENCY VS. DELIVERY TO OUTLETS
To ensure statewide standardization, library delivery service shall be made to only one location per ILLINET member agency. Delivery to that ILLINET member agency’s outlets is the responsibility of that ILLINET member agency. The delivery service provider shall determine if delivery service to outlets will be offered as a service option, and, if so, the delivery service provider shall operate the service to outlets only as a fee-based service.
Sorting at the agency level reflects this determination.
IHLS currently delivers over 4.2 million items to 521 member libraries spread over 28,141 square miles. Providing the best service to all our members continues to be our highest priority.
Feel free to reach out to me with your concerns/thoughts.
Thank you,
Susan Palmer
Operations Director
spalmer@illinoisheartland.org
Illinois Heartland Library System (IHLS) is committed to providing great services to you. As we focus on continuous improvements, we recognize how important delivery is to you and your library patrons. Your candid feedback is critical to help us understand your library’s delivery needs and how we are doing meeting those needs.
We are doing something new this year. More than one person may fill out this year's delivery survey. The more input, the better overall sense we have of our delivery service.
Please complete the survey before Wednesday, February 28, 2018. The survey should take you about 5-10 minutes to complete.
Click here to take the 2018 IHLS Delivery Survey
Thank you for your time and we appreciate your partnership with IHLS Delivery Services!
It is almost time for the next quarterly count week. Great news! ALL libraries will only have to count items that have a hand-written label on them which includes gift/donation items. You can find a link to the count form on the IHLS website on the delivery page. Thank you again for your cooperation and assistance. Quarterly Delivery Count Form (PDF)
All routes are running in all of the hubs today, December 27, 2017. However, there may be delays due to the cold. Thank you for your understanding!
Susan Palmer
Operations Director
Route 2 from Edwardsville has been canceled today. We are sorry about this. The driver is ill and unable to run it.
To see if your library is affected please visit:
https://www.illinoisheartland.org/?q=delivery/routes/edwardsville
