Delivery Fine Count Memo

Greetings !

One of the recommendations from the Illinois State Library’s Delivery Advisory Committee was a physical count of all items being handled via delivery.  The recommendation was that a statewide sampling be taken for one week each quarter.  Both Illinois Heartland Library System (IHLS) and Reaching Across Illinois Library System (RAILS) are  fully committed to this recommendation.  We are asking our member libraries to partner with us to assist in the data collection process. This will help us ensure that the delivery statistics we provide to the Illinois State Library are accurate.

When you start packing your items for Monday, September 8 pickup, please count all items in each of the delivery containers that are being shipped from your library, and complete the form. It does not matter where the items are going or if they are yours. We just need the physical count of each item going through delivery. You will receive paper copies of the needed form from your IHLS Delivery Manager.  Once completed, place the form on top of the items inside each bin/tub/bag.  IHLS will do all of the tabulation and data input. Follow this same procedure through Friday, September 12 .

The dates for fiscal year 2015’s statistical sampling are:

  • September 8 - 12, 2014
  • November 17 – 21, 2014
  • February 2 – 6, 2015
  • May 11 – 15, 2015


On behalf of IHLS and RAILS delivery staff, thank you for your participation in this statewide count.  Do not hesitate to contact your delivery hub manager or (Mark Hatch or Susan Palmer) with any questions or concerns.


Susan J. Palmer   Mark Hatch
Operations Director Delivery and Facilities Director
Illinois Heartland Library System Reaching Across Illinois Library System
6725 Goshen Road 125 Tower Drive
Edwardsville, Illinois 62025 Burr Ridge, Illinois 60527
618-656-3216 Extension 409 Office 630-734-5125 Office
618-656-9401 Fax 630-734-5050 Fax