TRANSCRIPT: COVID-19 Directors' Chat - December 10, 2020


Directors' Chat
Thursday, December 10, 2020


  Sandy West - RLCA: Is everyone enjoying this sunshine?  I can't wait to take a moment and just walk.

  Kami - Germantown: Along with the events of 2020 so far...  this December weather is confusing.  :-)

  Ellen Popit/IHLS: It's absolutely beautiful.  You're right---we all need to get outside and get our Vitamin D!

  Ellen Popit/IHLS: How is everyone today?  Hope you're thinking of coming to our Members Matter Meeting tomorrow!

  Michelle Barclay PLD: Hi everyone. Beautiful weather today!

  Esther Curry--CE Brehm Memorial PLD: With our ancient boiler system this  60 degree weather makes the office really hot. May have to wear shorts. :)

  Kay Burrous  South Macon: Yes

  Ellen Popit/IHLS: @Esther---HA!

  Ellen Popit/IHLS: So far, we have about 124 folks signed up for the event.

  Julia Pernicka, IHLS: Dec. 11 - Members Matter with the ISL:

  Jo - Greenville Public Library: Yes, I'm planning to attend Members Matter

  Ellen Popit/IHLS: Greg McCormick will talk about the Per Capita Grant requirements and also proposed changes to the Administrative rules that impact non-resident services.

  Michelle Barclay PLD: I will be attending Member's Matter roo

  Michelle Barclay PLD: too

  Sandy West - RLCA: Thank for the SHARE membership meeting yesterday.  It was very informative.  I am excited to see some of the committees looking in to more ways to keep patrons happy.

  Susan Mullen, Herrin City Library: I will be at Member's Matter also

  Ellen Popit/IHLS: Those changes are attached to the event entry in L2 and you can take a look before the meeting.  Here's the L2 link:

  Ellen Popit/IHLS: The comment period is open and comments can be submitted to Joe Natale at the Illinois State Library.

  Ellen Popit/IHLS: Are things beginning to look a lot like Christmas in your communities?

  Angie -- Trenton Public: Thank you for the reminder (again) Ellen, for the Members Matter Meeting tomorrow.  I just registered and should be able to make it if I get up early and hustle.!

  Deb Mason Paxton Carnegie: Happy Dewey Decimal Day :)

  Ellen Popit/IHLS: Good.  We'll  look forward to seeing you there and the meeting will be recorded if you'd like to share it later with staff or board members.

  Lisa Winters (Allerton Public Library): Glad it will be recorded - I'm out of town tomorrow for medical appointments.

  Angie -- Trenton Public: That is good to know that it will be recorded.  I don't have zoom capabilities at the library, so I can only attend ZOOM meetings at home.

  Denise Karns: Thank you for recording the meeting.  I will be out tomorrow and can't attend.

  Ellen Popit/IHLS: I hope you've seen the announcement regarding the reduction of the quarantine time from 5 to 3 days!  That will go into effect on December 14th.

  Julia Pernicka, IHLS: Material Quarantine to Reduce from 5 Days to 3 on Monday:

  Ellen Popit/IHLS: Thanks, Julia!

  Sandy West - RLCA: I am excited to see the reduction of quarantine.  I know that RLC doesn't have many patrons currently requesting, but I have friends in the community who will be so excited to know that they will be able to receive those ILLs much faster.  Thank you to the system

  Rachel- Sherman PLD: Any word on staff being able to add learning entries (webinars/conference sessions) into the new L2 Ellen?

  Ellen Popit/IHLS: Not yet, Rachel.  I would expect those to roll out after the first of the year.  Right now the L2 team is working on the certification piece, since the annual certification will be done through L2 this year and not through a unique site.

  Anna Yackle - IHLS: @Deb, same to you. A whole day!

  Rachel- Sherman PLD: Ok, Thanks.

  Deb Mason Paxton Carnegie: @Anna..yes!!

  Pam - West Frankfort Public: Sandy - same here. Our patrons almost quit requesting because it was taking so long to get an item. Hopefully we can get them the materials they want now in a more timely manner!

  Diana Donahoo_CentraliaRLD: @Rachel I miss the L2 Learning Journal also. That's how my staff kept track for my IPLAR stats!

  Ginger - Athens: Do any of you present quick library updates at city council meetings? I'm attempting to improve relations with our city and am giving an update monthly now. Just curious what you might include.

  Ellen Popit/IHLS: That really good L2 input to have.

  Lisa Winters (Allerton Public Library): Does anyone on here today have RBDigitial purchased content?  I'm hearing from Mike Shontz that if I transfer my purchased e-book titles in my advantage program now I will lose access to the digital magazine subscription.  He tells me that they can stay in RBDigital till June 30, 2021.  The multiple notices I get from Overdrive tells a different story - if I don't transfer by purchased e-book advantage titles by December 30 I lose them. 

  Anna Yackle - IHLS: I would like to have a trustee training class in the Spring. I am thinking Finances may be a big topic but  I am open to other suggestions. Has anyone seen any good speakers on trustee related matters?

  Ellen Popit/IHLS: @Lisa, don't hesitate to run any of those questions by Cassandra Thompson.  She's the staff person with her finger on the pulse of all those arrangements.

  Lisa Winters (Allerton Public Library): @ Ellen - okay. I've forwarded a couple of those messages to Lesley Z. but I'll try Cassandra next.

  Esther Curry--CE Brehm Memorial PLD: Lisa--there has been a lot of RBDigital saying one thing and Overdrive another. Honestly, it's hard to know what will happen. :(

  Bill from Mt. Vernon: I second the trustee training. I have a new board member who could use the training.

  Angie -- Trenton Public: I'm just going to throw this out there...but is anyone else struggling?  I feel like I'm running only on fumes.  :(

  Anna Yackle - IHLS: @Ginger, I think that is a great idea. So much of building connections is showing up and contributing.

  Carrie Russell - Maroa Public: @Angie - YES!  I'm dragging and starting to lose all sense of motivation some days.  It's so overwhelming.

  Ellen Popit/IHLS: Angie, I think more and more we're ALL realizing the stress we've been under and the ned to find strategies for dealing with it.

  Lisa Winters (Allerton Public Library): I think we are all exhausted.  I personally am in bed by 8:00 and many nights by 7:00.  It is really cutting into my reading time.

  Jo - Greenville Public Library: @Angie, yes and that's one of my biggest reasons for going to curbside only.  It does take some of the pressure off - we were cleaning every 30 minutes and that made it hard to get anything else done.

  Esther Curry--CE Brehm Memorial PLD: @Angie--you are not alone! I just got back from my daughter being quarantined for 14 after I'd already been on vacation a week. Now I'm trying to catch up and and stay ahead at the same time.

  Angie -- Trenton Public: We don't really have the option of doing curbside --- we don't have a parking lot and are located in a residential area.  Also....all of my employees have taken a leave of absence due to health concerns.  It is just me running the library --- which is fine, I am the only full time employee anyway.

  Ellen Popit/IHLS: Let hope we can all catch our breath a bit over the holidays.  Angie, that's a tough position.  Are patrons making appointments?

  Jo - Greenville Public Library: @Angie - no wonder you are overwhelmed!

  Anna Yackle - IHLS: Oh Angie, no wonder you are running on fumes.

  Kami - Germantown: @ Angie - Going day by day.  Just existing.  Some days I don't care about much and the next day I want to bake cookies. 

  Jo - Greenville Public Library: @Angie - we schedule curbside appointments every 10 minutes.  We have them pull up on the street in front of the library, call us, and then we run the items out.  We have been known to leave some appointments open in order to give us a break.

  Angie -- Trenton Public: No appointments we are fully open for browsing, etc.  THAT isn't what is is all the "little stuff" behind the scenes. 

  Don, Philo: @Angie,  I find myself just wanting to withdraw from everyone and let my mind go totally blank.

  Ellen Popit/IHLS: How do you all feel about moving forward with these chats in January?  Still a weekly format?  We're happy to do whatever works for all of you.

  Angie -- Trenton Public: I'm doing some self care whenever possible.  For instance, I took a "lunch break" today and just watched funny YouTube stuff while I ate.  I'm here 10 hours a day by myself and taking a lunch break is a huge deal, actually.

  Sandy West - RLCA: I personally enjoy these meet ups.  I know we don't always have a lot of questions, but feel that the unit always provides such great insight.

  Ellen Popit/IHLS: I hope you're closed a few days for the holidays, Angie!

  Angie -- Trenton Public: @Ellen Popit --- Yes!  We are closed Christmas Eve, Christmas ... and News Years Eve and New Years Day!

  Angie -- Trenton Public: And....We will be closing for 1 week in January!

  Ellen Popit/IHLS: Good.  Don't even think about work!  Which week will you close?

  Carrie Russell - Maroa Public: @Angie, that's wonderful!  We close following the local school district, so we have from the 20th to Jan 4th off.  I SO need that, even though I'll still be in to take care of admin stuff over the break.

  Anna Yackle - IHLS: So Angie do you work all the hours the library is open? 10:00 to &:00

  How often would you like the Directors Chats to occur? 22 answered Once a Week (100%).

  Ellen Popit/IHLS: Based on your poll, we'll schedule these through January 29th.

  Ellen Popit/IHLS: How are you winding down these last few weeks of the year?  Any projects that you started in the spring finishing up?

  Bobbi Perryman - Vespasian Warner PLD: Spring feels like it was at least five years ago.

  Ellen Popit/IHLS: It does, Bobbi!

  Bobbi Perryman - Vespasian Warner PLD: We're looking ahead to post-pandemic life. We are looking at the pandemic as an opportunity to re-evaluate all library services/programs/etc. and we're going to be making some big changes when we do re-open fully.

  Lisa Winters (Allerton Public Library): @ Bobbi - I was thinking about that too. 

  Diana Donahoo_CentraliaRLD: We are going to start inventory after the first of the year.

  Ellen Popit/IHLS: That's great!  What an upbeat attitude!  I think the post-pandemic environment will incorporate a lot that we've learned and learned to do during these last many months.

  Marsha Burgener A-HPL: I always enjoy these chats.  I don't always get to attend and I might not ask questions, but I do value all the input.

  Monica Cameron- Shelbyville Public Library: Bobbi, what are a few of the changes you and your board would like to make?

  Teresa (Paris): We're moving forward with our LED message sign. We need it to connect with people not on Facebook or who don't subscribe to the local paper.

  Denise Karns: I am hopeful for good things for Spring.!!   We are taking the time to inventory, checking our policies,  and looking for ways to help our patrons and community. 

  Bobbi Perryman - Vespasian Warner PLD: We're completely re-vamping our children's dept, changing how we do storytimes and programs, reclassifying the collection, etc. We're keeping some of our pandemic services - like curbside and grab-and-go programs, and that's as far as we've gotten so far.

  Bobbi Perryman - Vespasian Warner PLD: My staff and I have just started talking about post-pandemic world.

  Monica Cameron- Shelbyville Public Library: @Bobbi Are you looking to keep more of your storytimes and programming virtual?

  Anna Yackle - IHLS: Speakking of the New Year I would like to work with a few of you to establish the structure, process and procedures for a Mentoring Program for newDirectors. Anyone interested let me know.

  Angie -- Trenton Public: @Anna Yackle --- Yes,  I work all the hours the library is open.  Tuesday - Thursday 9-7, Friday 11-5, Saturday 8:30-1

  Jo - Greenville Public Library: @Angie - is your board aware of how much you are doing and the toll it is taking? 

  Teresa (Paris): @Anna I may be interested.

  Nichole L. (Millstadt): @Anna, thank you!

  Bobbi Perryman - Vespasian Warner PLD: @Monica - my new youth services manager is working on a storytime manual to make our programs more suited to each ages level of learning and more likely to re-enforce literacy and other important learning rather than "listen to a book and do a simple craft." My previous children's librarian just retired after 40 years and we're ready for a change up.

  Bobbi Perryman - Vespasian Warner PLD: @Anna - I'm interested.

  Lisa Winters (Allerton Public Library): I have a large un-served area adjacent to my library district.  I spoke to a township supervisor for that area and this is the first time in my 25 years as director that they have been willing to sit down with me to talk about library services.  This is where all the growth is occurring and the 2 largest subdivisions there have families.  It would be so nice to be able to provide library service to this township as they also attend Monticello School District.

  Bobbi Perryman - Vespasian Warner PLD: @Lisa - That's fantastic!

  Ellen Popit/IHLS: It is!

  Julie Jarman (Staunton):  Hi Everyone, I am late to the party as usual. Yes, I am exhausted too, , we are in curbside, library is closed for 2 weeks after Christmas so we can breathe, I love that you are taping members matter, I am off and trying to do some balance time at home for once,  I hope I covered it all. Love Director's chat, once a week or twice a month would be good, it almost feels like group therapy for me.

  Angie -- Trenton Public: @Jo --- I believe so.  That is why they unanimously granted closing the library for a week in January (I have a medical procedure that I can't put off any longer and that is when it is scheduled) when I suggested it. 

  Angie -- Trenton Public: Thank you all for your concern.  I feel better just being able to voice that I am struggling and weary.

  Anna Yackle - IHLS: Lisa that is fantastic please keep us current with new developments.

  Julie Jarman (Staunton): Angie, I am glad you are getting some time off at Christmas. You have surely earned it!

  Marsha Burgener A-HPL: Anna I think that is great!  My assistant is leaving next June and after 32 years I will probably follow her the following year. 

  Jo - Greenville Public Library: @Angie - Would your board be amenable to reduced hours of service? 

  Jo - Greenville Public Library: At least temporarily?

  Lisa Winters (Allerton Public Library): @ Bobbi - I like you think that curbside is here to stay.  I would also like to try to budget for more online services.  I hope to get Valueline Investment Survey started up in January 2021.  We just added World Book primary sources and the stats are unbelievable.  I think local patrons who have chosen to do remote/stay at home studies are struggling to find resources.

  Julie Jarman (Staunton): We are also thinking post pandemic with our programs, our grab bags, etc,, our plexi glass,-- I think it is staying for awhile to combat flu and cold season.

  Bobbi Perryman - Vespasian Warner PLD: @ Lisa - We were looking at starting curbside right before the pandemic happened. As a mom with small children, drive-thrus and curbside options are god-sends.

  Lisa Winters (Allerton Public Library): @ Bobbi - many of my patrons are "mature" and getting in and out of the car can be challenging for them.  Meeting them at the front pull-through is pretty simple.

  Anna Yackle - IHLS: It is good so many of you are thinking about when this ends or at least  improves.

  Carrie Russell - Maroa Public: I love that so many places are open but still offering curbside.  We still offer it (even though we're fully open) but NO one wants it.  They all want to come in.  Boggling.

  Ellen Popit/IHLS: What a protective measure for your "mature" patrons.  Keep them inside their bubbles!

  Bobbi Perryman - Vespasian Warner PLD: @ Lisa - I agree! Especially since my parking lot is to the side of my building and you have to walk half the length of the building to get to the door.

  Bill from Mt. Vernon: I hope to do programs again, maybe by April

  Julie Jarman (Staunton): I guess this pandemic has forced us all to think outside the box, although Bobbi, you said curbside was already on your list.  It has brought out some wonderful new ideas at any rate.

  Bobbi Perryman - Vespasian Warner PLD: @Carrie - my patrons are big-time browsers and would rather come in. I think we're going to start offering browsing appointments after Christmas if we aren't ready to open yet.

  Julie Jarman (Staunton): to dream about indoor programming again.  maybe so-- next June-- :)

  Bobbi Perryman - Vespasian Warner PLD: My poor youth services manager started in July and he's only been able to do two in-person programs so far. Programming is where his heart lies, so it's been really rough.

  Ellen Popit/IHLS: Awwww.......He'll hit it it big time when we can all gather again!

  Lisa Winters (Allerton Public Library): We've been doing lots of take n make crafts for kids, teens, and adults.  It is great for the staff to put it all together.  It really boosts their spirits.

  Bobbi Perryman - Vespasian Warner PLD: Our patrons love the grab-and-goes. The last ones were all claimed within a few hours of announcement. The letters to Santa program has also been going really well.

  Bill from Mt. Vernon: Same here. The take and make are gone in two days

  Julie Jarman (Staunton): Us too, it really boosts our morale, plus they love getting them as well, We just started snowman stew for adults today with our check outs.

  Ellen Popit/IHLS: It's those little things that can make all the difference.

  Bill from Mt. Vernon: Stay safe and see you next week.

  Bobbi Perryman - Vespasian Warner PLD: Bye!

  Kay Burrous  South Macon: Stay safe!!! 

  Julie Jarman (Staunton): Thanks everyone!! stay well

  Anna Yackle - IHLS: Looks like we are almost at 2;00. Anything else you want to talk about?

  Ellen Popit/IHLS: It's about that time.  Get out for that Vitamin D.  See you next week for the last chat of 2020!!!!!!

  Maria Dent - Mt. Zion District: Bye all.  Thank you!

  Marsha Burgener A-HPL: Bye! to all.

  Jo - Greenville Public Library: Thank you all!  Great ideas!

  Denise Karns: Thank you! 

  Anna Yackle - IHLS: Bye stay healthy.

  Ellen Popit/IHLS: Take care, everyone!

  Twilla Coon-Mount Carmel Public Library: Have a good day be safe