TRANSCRIPT: COVID-19 Directors' Chat - December 3, 2020


Directors' Chat
Thursday, December 3, 2020


  Shandi Greve Penrod (IHLS): Good afternoon! How is everyone? We're curious: What is your library doing RIGHT NOW? Are your doors open? The stacks? Computers? We hope you’ll tell us and your fellow libraries here: The spreadsheet will be open for adding library statuses through next Thursday. It will be *viewable* indefinitely, however. :) ​​​​​

  Kay Burrous  South Macon: Curbside only!

  Bill from Mt. Vernon: Doors open, limited to 20 patrons at a time, stacks and some computers open. Still doing curbside.

  Sandy West - RLCA: Rend Lake is finishing finals this week.  We have had mostly online courses with limited students coming to lab.  The LRC is still in a remodel mode, so our stacks have been closed.  We limit one staff member to the library per day.  Still offering curbside pick up for those patrons choosing to interlibrary loan items. 

  Julie Jarman (Staunton): We went to curbside in Staunton yesterday--

  Julie Jarman (Staunton): Curbside Only-- for the time being.

  Rachel- Sherman PLD: Curbside only, allowing people to make a computer reservation if needed.

  Donna Techau, Bement Public Library: Curbside only (including faxing and printing services)

  Bobbi Perryman - Vespasian Warner PLD: Curbside with computer use by appointment.

  Kami - Germantown: Curbside and appointment only for browsing/computer use.  20 minute time limit.

  Riverton Village Library - Jennifer: Curbside for now.

  Diana Donahoo_CentraliaRLD: Access by appointment only. Includes all services, browsing, computer use, curbside pickups, etc.

  Bobbi Perryman - Vespasian Warner PLD: We are offering almost all of our services in one capacity or another except for browsing.

  Shandi Greve Penrod (IHLS): @Bobbi and Diana, I think it's really great that you're offering certain services by appointment. That will really help some people I think.

  Nichole L. (Millstadt): We're open, promoting curbside and appointments, but we have our doors locked so we can control how many people are in the library at one time. It's been working fairly well!

  Kristen - Palestine Public Library: We are open with limited capacity.  We have some of our computers open and our stacks are open/

  Erin - Crab Orchard Public Library: We're offering curbside only, with computer use by appointment.

  Rachel - Forsyth:  Curbside only

  Janet-Carlinville Public Library: Curbside Plus

  Ellen Popit/IHLS: @Janet, what's Curbside Plus?

  Teresa (Paris): Open, but still shorter hours

  Rachel R - Steeleville Public: Hello! We are open 3 days a week (today included), stacks, a few computers (spaced out for social distancing)

  Jo - Greenville Public Library: We are curbside only.  Also offering copies and faxes via curbside.  If someone needs something printed and they can email it to us, we will print it.

  Monica Cameron- Shelbyville Public Library: Just had an employee call with positive test results and another sent to go get tested because of loss of taste. Waiting on a call back from health department. to see if will will shut down completely and for how long or go to very limited curbside.

  Ellen Popit/IHLS: @Monica, I'm so sorry!

  Shandi Greve Penrod (IHLS): @Janet, I'm curious about Curbside Plus, too. Great phrase.

  Shandi Greve Penrod (IHLS): Monica, oh no!

  Bill from Mt. Vernon: That's rough Monica

  Pam - West Frankfort Public: Open full hours with limited number of patrons in at one time. Computers and stacks are open. We haven't had any curbside requests in several weeks, our patrons like to browse.

  Monica Cameron- Shelbyville Public Library: Thank you, Ellen. I want to congratulate you on your award! Way to go!!

  Lisa Winters (Allerton Public Library): Curbside services only.

  Ellen Popit/IHLS: @Monica---no one was more surprised than I!

  Jo - Greenville Public Library: Yes, congratulations, Ellen!

  Julie Jarman (Staunton): the stress seems to be rising a bit as those numbers go up. sorry to hear that Monica

  Monica Cameron- Shelbyville Public Library: @Ellen You are such a fantastic advocate!

  Ellen Popit/IHLS: You're all kind.

  Bill from Mt. Vernon: I am up to my third test this Fall. Failed them all so far(negative)

  Julie Jarman (Staunton): Yes, of course, great award Ellen- glad to see someone I know from our area receive recognition! Yay:)

  Anna Yackle - IHLS: Ellen your award may have come as a surprise but, no one deserves it more!

  Kathy Dejnowski-Thornton Public Library: We are curbside only

  Bill from Mt. Vernon: How do you deal with staff who are afraid and care for those at risk. What do you say to them?

  Jo - Greenville Public Library: Yay, Bill!

  Julie Jarman (Staunton): Bill, that is one test you want to fail. Our staff has had several close calls, so far,, negative thankfully

  Diana Donahoo_CentraliaRLD: It seems like when one employee comes off quarantine it's only a matter of days before another has to go into quarantine. So far only one positive and one negative but close contact. Have one waiting for results now.

  Annette Columbia Public: Open with a few less hours and 20 people max in the building.

  Julia Pernicka, IHLS: In case someone has not seen the announcement about Ellen receiving the AISLE Crystal Honor Award:

  Ellen Popit/IHLS: @ Bill, I'm guessing you've been able to make accommodations for staff as far as work goes and that should provide some reassurance.

  Rachel R - Steeleville Public: Congrats Ellen!

  Mary Ray/Sidell District Library: We are open. No more than 5 in library at a time since we opened in July. Offer curbside, but no one has asked. We close 1 hour early at 4 pm for cleanup. One public computer available instead of 2, but never 2 people needing it at same time.

  Annette Columbia Public: I did see that and I will congratulate her again.  Well deserved. 

  Bobbi Perryman - Vespasian Warner PLD: @Bill - I had my staff member with a vulnerable person working away from the public. My building is large enough that she could work in an area without other staff near her.

  Bobbi Perryman - Vespasian Warner PLD: Sadly, her husband contracted COVID from elsewhere and passes away last month.

  Bill from Mt. Vernon: In one case yes, in the other not as much as I'd like (her job requires working with the public)

  Julie Jarman (Staunton): Bill that is a tough one. I have had one who is a bit leery of things. We just go with the flow, being flexible, and of course concerned for everyone on our staff not just that one person. , If I can make an accommodations  I do. It is like walking the tightrope sometimes though.

  Jo - Greenville Public Library: While we are curbside only, I have part time staff working on inventory - a project that hasn't been done since at least 2011.

  Bobbi Perryman - Vespasian Warner PLD: We're doing a lot of reclassifying of our collection and that's keeping staff busy.

  Annette Columbia Public: That is so heartbreaking Bobbi

  Rachel- Sherman PLD: I've had several board members test positive.  One started exhibiting symptoms a day after the board meeting in November.  Thankfully everyone wore masks and were socially distanced.

  Bill from Mt. Vernon: Sorry for her loss Bobbi

  Bobbi Perryman - Vespasian Warner PLD: I'm heartbroken for her.

  Ellen Popit/IHLS: So many sad and difficult situations for people.

  Jo - Greenville Public Library: That is so sad, Bobbi.  I am sorry.

  Bill from Mt. Vernon: Allowing remote Board Members to count and vote is in effect until???

  Angie -- Trenton Public: My vulnerable staff (which is everyone except for myself) have all opted to take indefinite leave of absences

  Anna Yackle - IHLS: I know back in the spring people were asking if people actually knew anyone who had died from COVID and many people said no. I think It becomes more common daily. I am sorry for any losses any of you may have experienced.

  Rachel- Sherman PLD: I'll have Zoom available for board members to engage with in December who do not want to meet in person.  I bought a subscription through TechSoup at $75 per year.

  Bobbi Perryman - Vespasian Warner PLD: We're cancelling our December meeting due to lack of business and we're planning in January being Zoom.

  Ellen Popit/IHLS: @Bill, that last news I heard on that was from Julie Tappendorf at a session at ILA.    She referred to the Governor's Executive Order allowing remote meetings and P.A. 100-0640.   Maybe those will provide some information.

  Bobbi Perryman - Vespasian Warner PLD: My attorney said we are still good for virtual meetings. All votes must be roll-call votes.

  Bill from Mt. Vernon: Yeah all the roll call votes really slow down the meeting.

  Bobbi Perryman - Vespasian Warner PLD: Yep

  Rachel- Sherman PLD: Bobbi who is your attorney?

  Julie Jarman (Staunton): We have had several cousins, friends, etc ill but so far, no deaths, I  count myself lucky. Not sure how long that luck will run though. Sorry for anyone who has had loss during these sad days

  Bobbi Perryman - Vespasian Warner PLD: Ancel-Glink

  Rachel- Sherman PLD: Thanks

  Julie Jarman (Staunton): We do not meet in Dec. We are expected to meet together in Jan, 6 ft apart in masks,, we hope we can still meet then.

  Ellen Popit/IHLS: If you registered for ILA, you might want to go back and look at Julie's sessions and handouts.  They're always good!

  Julie Jarman (Staunton): Oh gosh, Bobbi, sorry to read about your loss-- I am still catching up with all the conversations

  Annette Columbia Public: Can Julie's session be shared? 

  Bobbi Perryman - Vespasian Warner PLD: Thank you, Julie.

  Ginger - Athens: For some reason I could not get into OCLC's training yesterday with linking digital library collection to Goodreads (somehow). Anyone attend? Was it helpful?

  Ellen Popit/IHLS: Annette, I think those sessions are only available to registered attendees for the conference.

  Annette Columbia Public: Okay.  Thank you Ellen.

  Anna Yackle - IHLS: I agree Ellen, I try to attend all of Julie Tappendorf"s sessions whenever I can.

  Teresa (Paris): When is the deadline for FY2020 per capita expenditures? (Not the most recent check)

  Bobbi Perryman - Vespasian Warner PLD: In non-COVID news, we got hit with a fraudulent unemployment claim. My executive assistant was startled, to say the least, when she opened an IDES letter to the library and saw a claim in her name.

  Julia Pernicka, IHLS: If you are not already, I would recommend subscribing to the Municipal Minute:

  Ellen Popit/IHLS: Wow, Bobbi!  That's scary!

  Lisa Winters (Allerton Public Library): @ Bobbie - I got hit with fraudulent unemployment claim too.

  Linda Petty - IHLS: @Bobbi, that's happened to a couple of folks in the IHLS delivery department

  Bobbi Perryman - Vespasian Warner PLD: I contested the claim, my assistant contacted IDES as well.

  Rachel- Sherman PLD: I heard those fraud claims were out of control this year.

  Rachel R - Steeleville Public: @Bobbi I know several people in different fields who had those sent to their place of employment

  Julie Jarman (Staunton): Omgosh, wow, fraudulent unemployment claim. who knew?

  Julia Pernicka, IHLS: The Workplace Report with Ancel Glink is also good:

  Teresa (Paris): We had a fraudulent claim, too

  Ellen Popit/IHLS: Hope you're all signed up for our Members Matter Meeting on Friday, December 11th.  Lots of good updates from the State Library are expected!

  Ginger - Athens: I'm thrilled to hear more about the student library cards.

  Shandi Greve Penrod (IHLS): Here's the signup link:

  Rachel- Sherman PLD: @Teresa The FY19 Expenditure report is due with the FY21 application deadline is extended to March 15 2021.

  Rachel- Sherman PLD:

  Julie Jarman (Staunton): I am guessing the Members matter meeting on Dec 11 will be achieved? I am normally off on Fridays

  Shandi Greve Penrod (IHLS): It will be, yes.

  Teresa (Paris): I'm looking for the date that we have to spent the money. Usually it's Aug. but I know I read that it had been extended. Just can't find where I saw it.

  Kristina Benson-Du Quoin Public: @Teresa-I think it's on the award letter.

  Ellen Popit/IHLS: @Teresa, you can always shoot the State Library an e-mail and they'd be happy to clarify anything for you.

  Julie Jarman (Staunton): Thanks Shandi.

  Bill from Mt. Vernon: So that's the 19 Per Capita they want. That was two checks ago, wasn't it?

  Ellen Popit/IHLS: Here's the per capita page from the state library's website:

  Bill from Mt. Vernon: Let me rephrase that. The check we recently got was for 2020, right?

  Rita Stephens  ISL: Teresa email either Jake Magnuson at   or Karen Egan at for information on per cap

  Ellen Popit/IHLS: So, what will you be up to at your libraries and in your communities as the holidays approach? 

  Lisa Winters (Allerton Public Library): We have a few make n takes available for teens, adults, and children.

  Bobbi Perryman - Vespasian Warner PLD: Last year we did "12 Days of Crafts" at the library. Patrons came in each day and made a holiday craft. It was so popular that we did a grab-and-go version this year. We ran out of kits within hours of putting it on social media.

  Ellen Popit/IHLS: That's such a great community service, Bobbi!

  Kami - Germantown: Book Bingo.  Drawing for prizes will be held in January so that should get us through this month.

  Bobbi Perryman - Vespasian Warner PLD: Our community is doing window decorating instead of a parade this year, so we are working on a window.

  Teresa (Paris): We're doing our Christmas sale table - like-new items at bargain prices. Also working on a distribution for kids of a book and a craft.

  Rachel- Sherman PLD: We paid performer Mike Anderson for virtual Christmas stories and songs that are available for people to watch for the month of December.  I'm working with the Girl Scouts to record the girls reading their favorite holiday stories to share.  Also make and take crafts.

  Rachel R - Steeleville Public: I'm attempting our first adult take and make craft. They're popular with the kids, so thought I'd try. They'll be little yarn hat ornaments.

  Bobbi Perryman - Vespasian Warner PLD: We had planned a stocking decorating contest before we went curbside. We've made that virtual. Patrons send of pictures of their stockings.

  Bill from Mt. Vernon: Take and make crafts and closing early on the 23rd.

  Ellen Popit/IHLS: How nice, Rachel.  Are you able to track how many people take advantage of the viewing opportunity?

  Rachel- Sherman PLD: I can check engagements via Facebook

  Bobbi Perryman - Vespasian Warner PLD: One thing I'm very excited about is "Letters to Santa". Our library is a go-between for Santa. Kids drop of their letters here and Santa writes and mails a personalized letter back.

  Bill from Mt. Vernon: Adult Take and Make is very popular at our library.

  Bobbi Perryman - Vespasian Warner PLD: Ours too

  Rachel R - Steeleville Public: We're not doing a video/stream, just instructions and supplies in a bag to take home.

  Shandi Greve Penrod (IHLS): For those who were talking about their staff missing for COVID or for caring for someone with COVID, remember to check out the benefits in the Families First Coronavirus Response Act This includes the 2 week emergency paid sick leave and the expanded family and medical leave for qualifying events. (I don't know any more than that, however!)

  Anna Yackle - IHLS: It is so nice you are creatively helping your communities celebrating. Sounds like you each have some great ideas.

  Julie Jarman (Staunton): We are handing out snowman stew-- grab bags. It is much like Santa's stew. Someone on this very chat gave me the idea several weeks ago. Love it.. All items in zip loc bags ( everything should be safe)

  Shandi Greve Penrod (IHLS): @Rachel, I love that you're including adults in craft opportunities.

  Julie Jarman (Staunton): We think it will add some joy to a crazy time in our lives.

  Maria Dent - Mt. Zion District: @Shandi...I believe the 2 weeks under that Act ends Dec. 31 unless it gets extended.

  Rachel R - Steeleville Public: @Shandi, thanks! I hope we get a good response! I'm told the library used to do an adult craft club in the winter months, but I'm new here so I'm not sure what the turnout was like.

  Jo - Greenville Public Library: @Bobbi - The Twelve Days of Christmas crafts sound like a great idea!  Are you handing them out over 12 days or putting it together in one big kit?

  Shandi Greve Penrod (IHLS): @Maria, I believe you're correct

  Julie Jarman (Staunton): I love reading about all the great things everyone is doing-- I love all the creativity.

  Jo - Greenville Public Library: @Bobbi - also do you mind sharing what crafts you are giving?

  Bobbi Perryman - Vespasian Warner PLD: @Jo - We are doing to kits of six each. Kit one goes out starting Monday and kit 2 on the 14th. Patrons reserve kits.

  Bobbi Perryman - Vespasian Warner PLD: We decided it wasn't a good idea to encourage people to come here 12 days straight.

  Ellen Popit/IHLS: Creativity, flexibility and perseverance!

  Rachel R - Steeleville Public: @Jo, This is a link to the idea for our craft:

  Jo - Greenville Public Library: @Bobbi - I agree - not safe.

  Jo - Greenville Public Library: Thank you, Rachel.

  Rachel- Sherman PLD: @Rachel R Very ambitious! 

  Julie Jarman (Staunton): has anyone decided to change their hours for after Christmas? Staunton is going to take two full weeks off after Christmas. We hope it will help stop the spread of these germs here in Macoupin County.. I am happy, I might actually get a few days of peace and relaxation.

  Ellen Popit/IHLS: You know, we always like to see pictures of what you're doing.  Never hesitate to share with us.  Julia or Shandi, if folks have pictures they'd like to share, where should they be send?

  Bobbi Perryman - Vespasian Warner PLD: We're still open on our regular schedule, with reduced hours and curbside.

  Jo - Greenville Public Library: @Julie - that's wonderful!  Enjoy!

  Julia Pernicka, IHLS: If you want to send them for the newsletter or Facebook with a little background story. you can send them to me:

  Shandi Greve Penrod (IHLS): To Julia is best, If you forget that, though, sharing them by Facebook message to IHLS or by email to is great, too.

  Rachel R - Steeleville Public: @Julie - We're only open 3 days, curbside 3 days, and reduced hours so we won't be changing our schedule

  Julie Jarman (Staunton): It is a big change for us but I believe Richard at East Alton gave me the idea first to close for a short period.  They decided to close their library for a few days after the Thanksgiving gatherings

  Julie Jarman (Staunton): Rachel, that makes sense. I believe everyone should follow their own plan what ever that may be.

  Anna Yackle - IHLS: I know several health professionals here in Carbondale are concerned about a surge in COVID after the holidays. Julie you may be on to something.

  Julie Jarman (Staunton): We are also doing a Christmas Story Book Walk out in our hallway. Just something fun to share. That should be going up soon. The Wild Christmas Reindeer by Jan Brett.

  Sandy West - RLCA: Off to another meeting. Looking forward to SHARE membership meeting and to Member Matter.  Stay safe everyone.

  Ellen Popit/IHLS: @Julie!  I love Jan Brett!

  Kay Burrous  South Macon: Stay safe!!!

  Julia Pernicka, IHLS: SHARE Membership Meeting - Dec. 9:

  Anna Yackle - IHLS: I love the lost mitten. Jan Brett also has a great site with resources and activities.

  Ellen Popit/IHLS: Anything else for the good of the order?

  Julie Jarman (Staunton): Me too!The Mitten is my favorite. I know we will be doing a storywalk for that one soon

  Bobbi Perryman - Vespasian Warner PLD: We got a good laugh today. A patron returned a book with a list of all the profanity in the first six pages. She didn't read beyond that.

  Maria Dent - Mt. Zion District: Thank you everyone:)

  Ellen Popit/IHLS: Must have been an interesting list!

  Kami - Germantown: Weird question.  Anyone have trouble printing the due date slips?  I have everything plugged in and it will test print, but no print outs when I check things in.

  Julie Jarman (Staunton): Bobbi-- Too funny..

  Jo - Greenville Public Library: @Bobbi, we had a patron complain that the book was about a lesbian father ... ummm...

  Bobbi Perryman - Vespasian Warner PLD: @Jo ....wha...?

  Ellen Popit/IHLS: Jo, that's funny!

  Shandi Greve Penrod (IHLS): Oh, that's too funny, LOL!

  Julie Jarman (Staunton): JO.. ?? i have never heard that phrase before.

  Julie Jarman (Staunton): Kami. sometimes we have to reboot our receipt printers a few times before they want to work in the mornings.

  Jo - Greenville Public Library: We figured she didn't understand that those two words cant go together.

  Kami - Germantown: Thanks, Julie.  I will keep trying.  :-)  I need to ask Santa for a Magic Wand.

  Ellen Popit/IHLS: Take care everyone!  Stay well and have a good week!

  Jo - Greenville Public Library: Thank you all!

  Julie Jarman (Staunton): You can reach out to IHLS, share-- Troy or Brandon for help too- They are the best!

  Julie Jarman (Staunton): Thanks everyone!