TRANSCRIPT: IHLS Directors' Chat - July 22, 2021

TRANSCRIPT

Directors' Chat
Thursday, July 22, 2021

 

Bill from the Brehm Library:  How have COVID stats gone in your county. Ours are creeping up again.

Lisa Winters (Allerton Public Library):  COVID stats moving up here in Piatt County.

Anna Yackle IHLS:  @Bill that is really troubling. I am thinking of masking more.  A month or two ago I had an upper respiratory  thing and they made me test for covid even though I had been thoroughly vaccinated. They said even with the vaccine you could still have up to a 4% chance of getting the virus.  Of course it would be milder.  With Delta , Lambda, and Alpha variants you just have to wonder. and I still worry about the kids.

Michelle Sawicki Barclay PLD:  I am thinking of masking again too. I know 3 people now who have gotten Covid after getting the shot.

Ellen Popit/IHLS:  It will also be interesting to see what happens with the Governor's Executive Orders.  I believe his most recent one will expire on Saturday.  I do am masking more.

Rachel S. (Arcola):  We are still requiring masks here at Arcola, regardless of vaccine status.

Ellen Popit/IHLS:  I, too,, am masking more!

Rachel R (Steeleville):  We're still requiring masks for unvaccinated people, I'm glad at this point and may start wearing mine again.

Diana Donahoo_CentraliaRLD:  I have put out new masking requirements for all staff whether vaccinated or not.

Lisa Winters (Allerton Public Library):  I've never stopped masking here.  And we "encourage" our patrons to mask up for the kids.

Michelle Sawicki Barclay PLD:  We require masks for unvaccinated here too, but the number of people wearing masks is no where near what it statitically should be based on the vaccination rate in our county

Kami Komm - Germantown:  We stopped requiring masks.  I think we were the only ones enforcing it for awhile in out small town.

Jo Keillor - Greenville Public Library:  We are still requiring masks.  There is no way to ensure that everyone without a mask has been vaccinated.  The only fair way is to require everyone to mask.  When I get pushback, I let them know it is for our kiddos' protecton.

Ellen Popit/IHLS:  I hope that you've all seen the grants being offered by the Illinois State Library:  The Bouncing Back from the Pandemic:  Developing Resources for the Local Workforce offering supports public and academic libraries in providing essential resources and services so job seekers can access employment services and training to build the necessary skills to become job ready. Libraries may also establish and design workforce recovery programming and services that will impact the intended target audience.  Public library and academic library agencies may apply for $5,000 to $50,000 to expand the library’s employment related resources and services. Applications are due August 15, 2021.

The Expanding Digital Inclusion: Transforming Library Services offering focuses on devices and technologies that circulate to meet the needs of an identified target audience in response to and recovery from the pandemic. Academic, public, school and special libraries are encouraged to reach patrons with enhanced digital inclusion eff

Anna Yackle IHLS:  II have not looked at the national death toll recently ,  so here is what it said: Coronavirus Cases:

35,147,918

Deaths:

625,852

Recovered:

29,458,707

Ellen Popit/IHLS:  Sorry, the grants are:  Bouncing Back from the Pandemic: 

Cassandra Thompson, IHLS:  It looks like Dr. Jerome Adams was criticizing the CDC about being too hasty on their mask guidance. I was thinking that it is going to be really hard for the bigger stores to reverse course and require masks again.

Michelle Sawicki Barclay PLD:  Anna, do you have a link to the Member's Matter grant recording???

Jo Keillor - Greenville Public Library:  @Ellen, yes, thank you.  I am working on applying.

Michelle Sawicki Barclay PLD:  I am sorry, I meant to direct the Member's Matter question to Ellen

Rachel S. (Arcola):  I have a question for the group regarding the Per Capita Grant. Not sure about everyone else, but our amount was more than we anticipated. The problem with the current application is that I don't believe the total award amount was used last fiscal year. And now this year with more money, I don't know what to do. The previous director was very specific with what the funds could be used for, and also didn't include books or anything that extra funds could be used for. What would you do?

Jo Keillor - Greenville Public Library:  @Cassandra - exactly!  I told our board it was easier to continue to require masks than it would be to return to masks after relaxing the rule.  So glad they agreed!

Anna Yackle IHLS:  @ Michelle here is the link to the Members Matter Grant Program  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fyoutu.be%2FwuzoEraWsN0&data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647094138%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=96Q%2B%2FN4y4GcVibzxpcj%2BHEsTTnD4F5ARSLMK1C9JzlU%3D&reserved=0  

Bill from the Brehm Library:  We established a Special Reserve Fund for building repairs and the acquiring of new property. That's where the leftover funds go.

Kathleen Bennett - Catlin Public:  I needed to amend my grant since I did not have enough items to spend in the amount that was given.  It is easy to do and they said that as long as the expenditures are related to items listed in the "Serving Our Public", it is allowed.

Ellen Popit/IHLS:  ISL Grants are:  Bouncing Back from the Pandemic:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cyberdriveillinois.com%2Fdepartments%2Flibrary%2Fgrants%2Fbouncing-back-from-the-pandemic-grant.html&data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647094138%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=1yKGCn81b4aIqguzVU6A2y97Xmw5EyGGhHEcQOljhoQ%3D&reserved=0.  Expanding Digital Inclusion:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cyberdriveillinois.com%2Fdepartments%2Flibrary%2Fgrants%2Fexpanding-digital-inclusion-grant.html&data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647094138%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=jZLI%2FYVdnhIm18npwGCF1bi%2FZXN5L3m%2FN8HIBsHdT5o%3D&reserved=0 and On The Road To Recovery:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cyberdriveillinois.com%2Fdepartments%2Flibrary%2Fgrants%2Fon-the-road-to-recovery-grant.html&data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647094138%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=MPg6PtWzrK7TSesm%2BvIzP9NtAh0Sks2otMelGtsjxZQ%3D&reserved=0.  They're great opportunities, so please consider applying.   Sorry for the mess above.  I shouldn't try to copy and paste!

Cassandra Thompson, IHLS:  @Jo, so true! We still wear masks at the IHLS offices and in hindsight I am relieved that we made that decision.

Bill from the Brehm Library:  Ignore what I said, I  didn't realize you were talking about the grant

Kathleen Bennett - Catlin Public:  @Anna Do you know if there are handouts we can print off from the youtube recording.  I did watch it on you tube and took photos as I went but a clean copy would be much better.

Ellen Popit/IHLS:  @Kathleen.  I believe the Illinois State Library is also going to post a recording, which might include the slides.  We can check with the presenters.

Susan Colbert - Sparta Public Library:  I like Kathleen's idea too. I'm currently applying for the Bouncing Back grant and hope to do the others too.

Kathleen Bennett - Catlin Public:  @ Rachel I had to email the revisions to Jacob Magnuson for the Per Capita Grant.  They do need to approve the revisions.

Anna Yackle IHLS:  @Kathleen, not from the most recent Members Matter. But if you are looking for information from the ISL you can go to the links Ellen shared and find much of what was discussed.

Kathleen Bennett - Catlin Public:  What do I need to do if I need to change the date of a regularly scheduled monthly board meeting?  I need to schedule the August meeting  a week later than what is listed on our meeting ordinance.  Can I post the new date on our website and that be sufficient?  Do I need to publish something in a local paper?  Can I just put a sign up at our library indicating that the meeting will be a week later?

Kathleen Bennett - Catlin Public:  I was thinking about the Per Capita grant this morning and wondering when the money will be distributed?  Is that at a certain time of the year?  I also noticed in the letter that the money needs to be spent by December 21, 2022.  That must mean that my report for the expenditures for this fiscal year will be the lower amount that I had been receiving, correct?

Shelley Kolb:  I have a few questions for today. But going to catch up first. Almost forgot about the meeting!

Ellen Popit/IHLS:  I touched base with Mandy Saia and Karen Egan regarding their presentation at Members Matter.  They will share their slides.  We can put the link to the recording and the slides up on L2 as part of the entry for that event.  That being said, most of you may have realized that l2 is down today, so be patient.

Rachel R (Steeleville):  On a related note to Kathleen, a couple of our board members had a minor emergency Monday and we didn't have enough members available to make quorum for the meeting... it was cancelled last minute. So, same question, what do I need to do about that in regards to announcing a cancellation/rescheduling?

Anna Yackle IHLS:  @Rachel, it sounds like  in the past their may have been some confusion about spending the money. I am certain that their are always things to spend the money one. Some libraries do quarterly analysis of their budgets to determine where they should be on their spending. You arr given money for the benefit of  all of your community. If you have money left , think about how you might gift your community with something  you hadn't considered that they might need. Yes you can  amend but be generous in the budget picking different projests or collections to develop each year.

Bill from the Brehm Library:  The report is for the money spent in and earlier year, Fiscal 2020 I think, but don't hold me to that

Shelley Kolb:  Going back to the masking up question. I don't know if I want to require masking up again even with vaccinations and poor numbers. My asthma was the worst it has ever been during covid and that was wearing the masks. Ironically my asthma got better once I stopped wearing the masks!  (Might have been because my board required me to wear a nicer mask and I wasn't allowed to wear cloth ones anymore). I just can't do the N-95 or even the K-94s. 

Michelle Sawicki Barclay PLD:  @Ellen and Anna, thank you both for the grant links!

Bill from the Brehm Library:  Submit the FY19 Expenditure Report(s) with the FY21 application. Is what it said for the latest application.

Teresa (Paris):  We're finally getting better Internet! Currently, it goes down for a minute or two five or six times a day.

Ellen Popit/IHLS:  @Teresa---did you change companies?

Shelley Kolb:   @Rachel. Talk to Pat Burg about changing your per capita grant. I've done it before. It's easy. You can even split the use for multiple things! One year we split it between paying for architects and staff (or it may have been programs)

Monica Cameron- Shelbyville Public Library:  @Teresa That sounds so frustrating!!

Christi-Glen Carbon:  Has any library made a final decision on making Juneteenth a closed holiday?  Many years ago we gave up Columbus Day and Presidents Day for more time around Thanksgiving and Christmas.  Now I'm looking at the new holiday and I don't know about adding another holiday or balancing the number of days by cutting a holiday.

Teresa (Paris):  We use ICN, but our last mile connection has been dreadful for quite a while. We applied for e-rate through ICN and are getting fiber optic for the last mile from a different provider.

Ryan Reitmeier (Taylorville Public):  Based on a lot of feedback on listserv I think Taylorville will be implementing a filter to take advantage of the E-rate grant. Does essentially everyone use Lazarware?

Monica Cameron- Shelbyville Public Library:  Shelbyville does not use Lazerware.

Anna Yackle IHLS:  @Shelley and Rachel, Jake Magnuson is in charge of the Per Capita Grants now. Jacob Magnuson 217-785-7335 jmagnuson@ilsos.gov

Bobbi Perryman - Vespasian Warner PLD:  @Christi - My board tabled the Juneteenth decision until we start seeing trends.

Diana Donahoo_CentraliaRLD:  @Christi my board voted last night to close for Juneteenth.

Bobbi Perryman - Vespasian Warner PLD:  I was honestly thinking of dropping Colimbus Day in favor of Juneteenth.

Bobbi Perryman - Vespasian Warner PLD:  @Ryan - we use Lazerware and we're looking at adding the opend DNS filtering.

Jo Keillor - Greenville Public Library:  @ Ryan, Lazerware is coming to do a survey of our equipment next week with a goal of giving us a quote.  Can anyone who uses Lazerware tell me if you do the pay as you go or do you have a contract to cover everything?

Bill from the Brehm Library:  My Board voted not to, we already don't close for some Federal holidays (State ones also)

Shelley Kolb:  @Christi,  we only close for "national/federal" holidays.  So it may be better to phrase it as does your board only want to close of national or state holidays? Juneteenth is only state right now right?

Bobbi Perryman - Vespasian Warner PLD:  I am very pleased with Lazerware. We've used them for years and they're well worth the money.

Bill from the Brehm Library:  No it is a Federal one, not state

Bobbi Perryman - Vespasian Warner PLD:  @ Jo- you can do either. They will give you a list of options.

Shelley Kolb:  @Anna. Thanks for correcting me. I thought I heard Pat retired but wasn't sure. It still should be easy to change your per capita grant. just talk to them and they should approve.

Pam - West Frankfort Public:  We use Lazerware and we pay a monthly contract that covers everything.

Christi-Glen Carbon:  Lazerware's been great.. We have the full package with them.  It's a little expensive, but we can call them anytime and they'll work on our computers either remotely or in person.  They also do our filtering.  We don't use e-rate, but have gotten some LSTA grants that require it.

Kathleen Bennett - Catlin Public:  The board closes the library for just a few holidays - Christmas Eve, Christmas day, New Years Day, Memorial Day., Independence Day, Labor Day and Thanksgiving.

Shelley Kolb:  Oh it is federal. ooops. it never came up in conversation with my board.

Rachel R (Steeleville):  We have a contract to cover almost everything with Lazerware. They've fixed any issues we've had same day. Definitely worth it.

Jo Keillor - Greenville Public Library:  @Pam and Bobbi - if I may ask, what do you pay?

Bobbi Perryman - Vespasian Warner PLD:  Anytime we have any issue, the Lazerware tech either fixes it that day or gives us a very good reason why he can't. Even Satudays

Ellen Popit/IHLS:  @Shelley.  I believe Juneteenth is a Federal Holiday:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.federalpay.org%2Fholidays&data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647094138%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=4ALEwj4W0P1zNnaYAdLSRNPmMLrRCySLmYA3OkgecZM%3D&reserved=0

Esther Curry--CE Brehm Memorial PLD:  Ryan--we use Lazerware and really are happy with them. They do our filtering software also.

Ryan Reitmeier (Taylorville Public):  If we did go with Lazerware we would like only use their filtering service as we are happy with our current tech services. Does anyone have a contact with Lazerware?

Shelley Kolb:  I have two questions for today.  Can anyone share their board/meeting room policy with me and if you have a coffee bar share that policy too and/or your the portion in your food and drink policy that relates to the coffee bar. We are moving into a new location soon and my board has asked me to make these policies.

Christi-Glen Carbon:  The issue with holidays is that we already have 13.  It seems a little excessive to add another day.

Carrie Russell - Maroa Public:  We use Lazerware, too, and love them.  This year we started leasing all of our computers from them as well.

Diana Donahoo_CentraliaRLD:   Juneteenth is both Federal and State holiday.

Bobbi Perryman - Vespasian Warner PLD:  We pay $1,040.29 per month. We use the top tier option and it covers 20+ devices and includes backup and anti-virus.

Jo Keillor - Greenville Public Library:  @Bobbi - thanks.

Diana Donahoo_CentraliaRLD:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nbcchicago.com%2Fnews%2Flocal%2Fchicago-politics%2Fillinois-makes-juneteenth-an-official-state-holiday%2F2533722%2F&data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647234068%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=CMJXUmYkB%2BSMZomrDOvzuhtUoFC7MEBEAP96fTERj00%3D&reserved=0

Ryan Reitmeier (Taylorville Public):  @Bobbi Thank you!! Very useful info for my board

Bobbi Perryman - Vespasian Warner PLD:  @Ryan - Mike Nelms, mnelms@lazerwareinc.com

Bobbi Perryman - Vespasian Warner PLD:  You're welcome!

Kathleen Bennett - Catlin Public:  @ Jo, we just started using Lazerware and there was an intial fee to get the equipment set up and now we pay monthly.  I do plan on using Per Capita Grant money for the monthly expenditure.  I have been more than satisfied with Lazerware.  Super great service!

Anna Yackle IHLS:  @Shelley, I am sorry not really a correction but a clarification. Pat is still there but focusing on IPLARs, I just know that around this time of year many districts complete their IPLARS, so if you ask Pat she might take some time in getting back to you and would probably refer you to Jake.

Bobbi Perryman - Vespasian Warner PLD:  I just can't say enough good things about Lazerware. Before them, we had a lot of issues with tech vendors and had to try to fix things oursleves. They make my like soooooo much easier.

Esther Curry--CE Brehm Memorial PLD:  Contact info for Lazerware is Brian Ward <bward@lazerwareinc.com> or Mike Nelms <mnelms@lazerwareinc.com>

Ryan Reitmeier (Taylorville Public):  Thank you for contact info! Our current tech support is a smaller local company, so I doubt I could swing swapping (we are happy with the service anyway), but filtering service is certainly on the table

Kathleen Bennett - Catlin Public:  Are libraries required to take all state and federal holidays off?  Can each library set their own holiday schedule? 

Jo Keillor - Greenville Public Library:  I filled out the contact me information on lazerware's website.  Mike got back to me the very next day.

Sharla Riley~ Doyle Public Library:  Are public libraries required to have the 'no guns' decal on their doors?

Bobbi Perryman - Vespasian Warner PLD:  We aren't required to take any specific holidays.

Anna Yackle IHLS:  @Kathleen, each library can set there own holiday observances. I have worked enough state and local holidays to tell you that is true.

Anna Yackle IHLS:  their insted of there

Christi-Glen Carbon:  We're not required.  I know several libraries that stay open for minor holidays like Columbus Day.  It gives the students somewhere to go when they're off form school.  We are closed more around the big holidays because we had a history of havng next to no visitors, so it made sense to extend those holidays.  The problem is that with an added holiday that several staff members are asking me about, I'm not sure what to do and my Board wants more input from other libraries.

Shelley Kolb:  @Anna. ahhhh. I see. Thanks for the clarification.

Anna Yackle IHLS:  @Sharla, yes they are.

Shelley Kolb:  I know Jacob's pretty new or at least to that department

Ellen Popit/IHLS:  @Kathleen, based on how all our libraries vary in when they close, I can't believe there is any closing requirement for state and federal holidays.  I think that New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas are universal with MLK Jr. Day and Veteran's being close seconds and Columbus Day bringing up the rear.  We'll see how Juneteenth plays out.

Ryan Reitmeier (Taylorville Public):  I think we will likely go the route that @Bobbi mentioned - removing Columbus day for Juneteenth. Just makes the most sense

Sharla Riley~ Doyle Public Library:  @Anna, where can I get another one, ours was so decayed and brittle I scraped it off our front door yesterday!

Shelley Kolb:  @Kathleen. My advice to your board is that our library has a pretty similar holiday schedule to my surrounding libraries like Greenville, Nokomis, LItchfield and Raymond. Makes it easy for all patrons to remember.

Anna Yackle IHLS:  @Shelley,yes he was promoted from within the ranks of the ISL. He is learning but is very knowledgeable and has the support of all of the other staff in the Library Development Team.

Shelley Kolb:  There are some slight differences. But it makes it easy for the board to make decisions too.

Ryan Reitmeier (Taylorville Public):  Similarly, we generally just follow whatever the City of Taylorville does. Make our job easier :^)

Carrie Russell - Maroa Public:  I actually put off asking about Juneteeth with my board.  Next year it's on a Sunday, a day when we're always closed.  Made that easier.  Heh.

Pam - West Frankfort Public:  We are not closed for Columbus Day and will not be closing for Juneteenth either.

Jo Keillor - Greenville Public Library:  @Sharla, we ordered our from https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.compliancesigns.com%2F&amp;data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647234068%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=B1YnEYb895TlF5ZQCjp4n8HQL7w8kfbs6g7qaEkEG1c%3D&amp;reserved=0

Shelley Kolb:  Question. For those of you who do have a community/meeting room, do you schedule them by paper or online?  (Also can groups sign themselves up, or do only the staff have that right).

Carrie Russell - Maroa Public:  @Shelley, we do ours on paper.

Carrie Russell - Maroa Public:  @Shelly, they have to come in with ID to get the key.

Shelley Kolb:  @Anna.. Good for him! That's awesome!

Shelley Kolb:  @Carrie. Thank you!

Shelley Kolb:  Anyone else?

Christi-Glen Carbon:  We schedule ours online.  We just use a google form for outside use and then it's added to our google calendar.  I'm starting to look at fancier options that let patrons schedule things themselves, but google's free and theyre not.

Diana Donahoo_CentraliaRLD:  We print the concealed carry sign from the ISP website. https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ispfsb.com%2FPublic%2FSignage.aspx&amp;data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647234068%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=JV1gc0lyceMl3kQQhLqKF6RqwAiJZ9sQs8MDD4anIzQ%3D&amp;reserved=0

Anna Yackle IHLS:  @Sharla, I know a few years ago I found a site that you can print your own sign for free. I will try to  find it for you.  When I came down here I was surprised to see some members did not have it on their doors.

Christi-Glen Carbon:  Here's the form that we use.  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fforms%2Fd%2Fe%2F1FAIpQLScMnFKFvdp_O7_-hdnK5xwwl30fau-VM4Y-qLhtdlc0WuF5lQ%2Fviewform&amp;data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647234068%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=sLnwTkSqmAuLTsN1o7swsTrq00yL0rd45Xutgp3wBhs%3D&amp;reserved=0

Rachel R (Steeleville):  I don't think we have a "no guns" sign... guess I'll be ordering one.

Ellen Popit/IHLS:  @Shelley:  Here's a meeting room policy from the Administrative Ready Reference:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ilsos.gov%2Fdepartments%2Flibrary%2FARR%2Fpolicy%2Fpdfs%2Fmeeting_room.pdf&amp;data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647244065%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=%2BnyuqJOiPolAwhPeBlUeJAQBABNqrxnWlWlQTR2oOdE%3D&amp;reserved=0   However, I don't know how old it is and that might make a difference.

Anna Yackle IHLS:  @Diana, thanks

Sharla Riley~ Doyle Public Library:  @ Anna, thank you. I just did a quick search and the ones I've seen were 8x8... too big IMO.

Bill from the Brehm Library:  Still using paper sign ups for meeting room. We don't get many outside groups wanting to use our room.

Shelley Kolb:  @Christi and anyone else. If you use an open form online. Do you ever have problems with people moving other groups around. That's my one concern with online and finding a way to where they can't change their time or others. so no editing capability i guess.

Diana Donahoo_CentraliaRLD:  @Sharla ISP says, "The sign in its entirety will measure 4 inches x 6 inches. https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ispfsb.com%2FPublic%2FSignage.aspx&amp;data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647244065%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=lZ6KtelO%2BgpydLok28G46CYXzXTGR9ZoGqXqDKqanls%3D&amp;reserved=0

Ryan Reitmeier (Taylorville Public):  We use a google form and have  never had issues . Generally people just prefer to sign up for the space at the library

Kathleen Bennett - Catlin Public:  Can anyone tell me what I need to do about rescheduling a regular monthly board meeting.  I need to schedule the August meeting for a week later.  Can I post a note at our library in public view?  Do I need to publish the change in a local paper? 

Sharla Riley~ Doyle Public Library:  @ Jo, thank you! We need like a 3x3 size and they have it!

Christi-Glen Carbon:  It depends.  I'm looking at LocalHop, which has a really good looking scheduling module.  We just started using them for programing and our online calendar for summer reading.  There's a bit of a learning curve, but it still gives the library the only permissions to change registrations.

Ryan Reitmeier (Taylorville Public):  @Kathleen think it depends on local ordinance, but I would post in local paper, post at library, and on website

Sharla Riley~ Doyle Public Library:  @ Diana, thanks, I'll measure the space where it was when I get to work in a few.

Shelley Kolb:  Thanks Ellen! I use Administrative REady Reference quite often (or did when I first started as director) but didn't realize there was a meeting room one! Thank you

Lisa Winters (Allerton Public Library):  @ Kathleen - when I've had to re-schedule a meeting I just print up a new agenda, post it at the library, post it on the website, and post it on Facebook.

Bill from the Brehm Library:  I had to do that once. I got by with telling the local news media (paper, radio station) and a list of other people I regularly e-mail to. Also signs on the door.

Rachel R (Steeleville):   On a related note to Kathleen, a couple of our board members had a minor emergency Monday and we didn't have enough members available to make quorum for the meeting... it was cancelled last minute. So, same question, what do I need to do about that in regards to announcing a cancellation/rescheduling?

Amy Byers - Chatham APLD:  @Kathleen, if you have any paper that has requested your meeting dates, be sure to let them know

Ryan Reitmeier (Taylorville Public):  What @Amy said. If a paper requests it the library is required to send them any meeting changes

Shelley Kolb:  @Kathleen. There is a law you may need to double check. Do you have an Illinois lawbook on public libraries. THe green one?

Ellen Popit/IHLS:  2

Shelley Kolb:  I think the law says a 48 hour notice to change a meeting. Post in three places just as you would a regular meeting agenda and notices

Shelley Kolb:  @Kathleen. I always post 1. In the library 2. In the newspaper and 3. Facebook or website

Ellen Popit/IHLS:  @Kathleen.  It is in the Administrative Code in the Open Meetings act Section 5 ILCS 120/2.02.  Ryan is correct.  If a news medium has requested your schedule you have to notify them.  .  You also have to give 48 hours notice.

Kathleen Bennett - Catlin Public:  @SHelley I do have the Illinois Library Laws and Rules green book.  I will look in there., too. Thank you everyone for your help.

Sharla Riley~ Doyle Public Library:  I have a business who is wanting to use our library for a tutoring service, they will provide the curriculum, tutors etc but it is a Biblical based curriculum and they want me to service their people using this tutoring program. I will find out its name but it was like "Literacy Olympics". Anyone familiar with this? I am happy to provide space but won't (need) request  another responsibility .

Anna Yackle IHLS:  @Kathleen and Rachel, as Amy said you do need to let the local paper now and if you plan to reschedule you have to follow all of the rules about posting as you would for a normal meeting.

Sharla Riley~ Doyle Public Library:  I have a board meeting Monday, I think I will just turn that over to them, so they can decide.

Shelley Kolb:  @Rachel. That's a really good question. I haven't seen any laws about cancellation. And it's a good question because how do you address that when it's cancelled last minute. Maybe why there isn't a rule for that? I'm not sure what the law says on that one.

Kathleen Bennett - Catlin Public:  The meeting ordinance has not been published and it has not been requested.  Thank you for the quarification.

Ellen Popit/IHLS:  @Sharla---does your library have any policies in place about agencies using your library space for profit? 

Shelley Kolb:  @Kathleen. Ellen is right. It is an open meetings act thing.

Sharla Riley~ Doyle Public Library:  I don't think it is for profit.

Sharla Riley~ Doyle Public Library:  Our local ice cream shop next door is doing this as a community need project.

Danielle Beasley - Communications Coordinator:  @Kathleen you can also see it online (though I don't believe it's the newest version, Ellen & Anna can maybe confirm): https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ilga.gov%2Flegislation%2Filcs%2Filcs3.asp%3FActID%3D84%26ChapterID%3D2&amp;data=04%7C01%7C%7C89742552345145addc6308d94d43be93%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C1%7C637625775647244065%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=m%2FbUfVbXnjTi8z%2B8S0oFy6Pj4haErHaoaCislGWe5aE%3D&amp;reserved=0

Anna Yackle IHLS:  @Shelley, if you do not have a quorum you can not have a meeting. Just noted it in your minutes for that meeting and if you rescheduled. You want to create an accurate recors.

Shelley Kolb:  @Sharla. Sounds really interesting. Sounds like a good community opportunity.

Sharla Riley~ Doyle Public Library:  If meetings for profit are scheduled they are to pay $25 a meeting.

Shelley Kolb:  @Anna. It wasn't me who didn't have the quorum. I just asked what the law was on posting cancellations.

Shelley Kolb:  Rachel asked and it's a great question. I know you are right. but the question is specifically about notification of that cancellation.

Shelley Kolb:  do you know Anna?

Shelley Kolb:  @Sharla. It's a for profit organization? That's kind of surprising. Usually the religious organizations are nonprofits.

Shelley Kolb:  Interesting.....

Sharla Riley~ Doyle Public Library:  Due date for IPLAR for district libraries is Sept. 1rst, correct?

Anna Yackle IHLS:  @Shelley and Rachel, since it was last minute you may wish to wait a ceertin period of time to inform anyone who might show up and post on the door that the meeting was not held .

Ellen Popit/IHLS:  @Sharla, yes, that's the date.

Shelley Kolb:  @Sharla. What do they mean by "service their people"... do they just mean use the space or do they mean provide materials and circulate items?

Sharla Riley~ Doyle Public Library:  Shelley, no I don't think it is for profit.

Shelley Kolb:  whoops sorry

Shelley Kolb:  our chats are all over the place. Sometimes I get behind.

Sharla Riley~ Doyle Public Library:  She would leave the workbooks with me, at the library, to hand out to the tutors and students.

Rachel R (Steeleville):  Thanks!

Kay Burrous  South Macon:  Stay safe, everyone!!!

Shelley Kolb:  @Anna. Ahhhh. that's a good poitnt. at the very least maybe post a notice on the door of the cancellation.

Ryan Reitmeier (Taylorville Public):  Personally I would be very weary of letting a religious (for profit) org use our space. If the service is free I would be quicker to be OK with it Shelley Kolb:  I think we did that once for a meeting change/location issue during covid. Zoom/in-person stuff

Rachel R (Steeleville):  We have a GED and an ESL class that uses our library but they take care of all the materials. We do allow them storage space to keep some things here though.

Shelley Kolb:  @Sharla. Sounds interesting. Hopefully it works out.

Shelley Kolb:  thanks everyone. always interesting conversations and I learn something new every time!

Shelley Kolb:  Send group/meeting policies and coffee bar policies to hillsborocitylibrary@gmail.com if you can. thanks!

IHLS Admin 2:  Hope that everyone has a great end to your work weeks and a lovely weekend!

Rachel R (Steeleville):  Thanks everyone!

Anna Yackle IHLS:  @Sharla, If they are a business that charges people for tutoring , you may wish to charge them to use your space. I think it is wise to keep your distance from actively being involved with them since they are religious based and you need to be respectful of the separation of church and state and the fact you are using taxpayer money to provide services to all of them members of your community. You might be  opening yourself up for a lawsuit.

Shelley Kolb:  That's a good point Anna!

Anna Yackle IHLS:  Time to say goodbye until next time. Thanks for joining.