TRANSCRIPT: IHLS Directors' Chat - June 10, 2021


Directors' Chat
Thursday, June 10, 2021

IHLS Admin: Friendly Reminder:  This discussion is intended to be a cordial and respectful sharing of ideas regarding the programs, services and the operations of public libraries. Conversations may include the challenges of dealing with the public, staff and the board members. The goal is to have an open and supportive conversation. Be mindful that this is a public discussion, and the transcripts are posted on the IHLS website.

IHLS Admin - Anna Yackle:  "It is the month of June, The month of leaves and roses, When pleasant sights salute the eyes and pleasant scents the noses." - Nathaniel Parker Willis

"On this June day the buds in my garden are almost as enchanting as the open flowers. Things in bud bring, in the heat of a June noontide, the recollection of the loveliest days of the year, those days of May when all is suggested, nothing yet fulfilled." - Francis King

IHLS Admin - Anna Yackle:  Association of Small and Rural Libraries conference will be  a hybrid with both online and inperson options.

IHLS Admin - Anna Yackle:  Attorney Julie Tapendorf did an FAQ  on Masks and Covid  Measures During the Bridge  that appeared in the RAILS newsletter.

Julie Jarman (Staunton):  Thanks Anna- I love how you open the chat with wonderful quotes. I never get here early enough to tell you that!

IHLS Admin - Anna Yackle:  Thank you Julie, you are too kind.

IHLS Admin - Anna Yackle:  Welcome all! I hope live is good where you are.

Julie Jarman (Staunton):  I also appreciate the friendly reminder-- Open and supportive conversation especially in the days of Covid. Good to remember that.

Rachel S. (Arcola):  @Anna - That's great news about ARSL! I attended online for the first time last year and it was a wonderful conference.

Julie Jarman (Staunton):  I joined ARSL, it is great to talk to directors from all over the country.

Esther Curry--CE Brehm Memorial PLD:  I'll be attending ARSL online

Rachel S. (Arcola):  Is it worth it to become a member? I just joined ILA, but don't have funds to join ARSL this year.

IHLS Admin - Anna Yackle:  With in the next few weeks IHLS will be sending out a couple of surveys. One for newer directors asking them if they would like a mentor and what type of mentoring they might need.  And a second one where which we will send to all public library directors in which we hope to take a snapshot of your current technology and hear about your needs. We want to use this information to determine programs, services and look for grant opportunites. We hope to have 100% completion on that one.

Bobbi Perryman - Vespasian Warner PLD:  My business manager and I have decided to do online ARSL this year and in-person next year.

Bobbi Perryman - Vespasian Warner PLD:  I just found Phase 5 Guidance for Businesses and Venues for anyone who is interested and hasn't seen it:

Esther Curry--CE Brehm Memorial PLD:  @Rachel--I like ARSL a lot. it. I feel that I get more from their conference than ILA.

Erin - Crab Orchard Public Library:  @Rachel, I love ILA but if I had to choose I'd go with ARSL.  I find more of the information applicable to my library's size and service area. 

Julie Jarman (Staunton):  @Rachel- they gave me a rate based on my budget to join the email group. I have not seen the price though of the ARSL conference though

Rachel S. (Arcola):  @Anna - I want a mentor!

Julie Jarman (Staunton):  Thanks Bobbi!

Bobbi Perryman - Vespasian Warner PLD:  I find ARSL to be the most worthwhile and cost-effective organization to join for my library

IHLS Admin - Anna Yackle:  @Bobbi and all, I love ARSL and will be attending online. I am so happy they made this an option.  The cost of membership for ARSL is extremely reasonable.  I pay for my own membership.

Bobbi Perryman - Vespasian Warner PLD:  You're welcome!

Julie Jarman (Staunton):  How much is the conference?

Janet McAllister - Rochester:  I will probably attend ARSL in person

Rachel S. (Arcola):  I will definitely keep that in mind next year. I'll stick with ILA this year and do the online conference for ARSL. It isn't terribly expensive.

Esther Curry--CE Brehm Memorial PLD:  Here is the info for the ARSL conference:

Bobbi Perryman - Vespasian Warner PLD:  ARSL Members - EB $275 | Reg $350  Nonmembers - EB $350 | Reg $425

Esther Curry--CE Brehm Memorial PLD:  Onine max is $75

Rachel S. (Arcola):  $75 for non members for virtual, $50 for members.

Julie Jarman (Staunton):  Thanks Ester> I will check it out soon

Teresa (Paris):  @Bobbi and Anna - I agree about ARSL. So glad that they will do a hybrid. I pay for my own membership and any conferences (so until virtual I never attended a conference).

Julie Jarman (Staunton):  @Rachel- Thanks, that is not bad. I will have to check my schedule, been doing as many of these on line conferences as I can fit in with time and budget

Carol, Ashley Public:  How many of you have computer backup? If so, what system do you use?

Julie Jarman (Staunton):  @Bobbi, I guess that is for the  ARSLconference- Too steep for me

Bobbi Perryman - Vespasian Warner PLD:  We use VaultLogix. We purchase it through Lazerware.

IHLS Admin - Anna Yackle:  We will be having a Members Matter on July 15th, I do not have it up on L2 yet  because I am waiting for a description. Karen Egan will talk about grant writing and the next batch of grant opportunities that Greg McCormick mentioned in a previous updatae.

Esther Curry--CE Brehm Memorial PLD:  @Carol--we use external backup drives. I'm not sure the brand. We got them from Lazerware.

Bobbi Perryman - Vespasian Warner PLD:  @Julie - we build the ARSL conference into our per capita grant.

Teresa (Paris):  @Carol - I have an external hard drive and manually backup the office computer about every 3 mos. Then the hard drive goes offsite until the next backup.

Bobbi Perryman - Vespasian Warner PLD:  I've had to use the backup when I accidentally permanently deleted something I ought not to have.

Carol, Ashley Public:  Sounds good. I have contacted Lazerware to get suggestions. They are so helpful!

Bobbi Perryman - Vespasian Warner PLD:  Lazerware makes my life so much easier.

IHLS Admin - Anna Yackle:  @Carol, please call me after this chat.

Esther Curry--CE Brehm Memorial PLD:  Lazerware is great! Like Bobbi said--they make life so much easier.

Carol, Ashley Public:  @ Anna  Will do.

IHLS Admin - Anna Yackle:  Have any of you ever done a reorganization of your library, including staff?

Amy Byers - Chatham APLD:  I've done some with staff, but not a total staffing reorganization.  I know Amanda at Effingham has done some work in this area

Julie Jarman (Staunton):  @Bobbi- that is a good idea- ARSL conference - Percap funds

Bobbi Perryman - Vespasian Warner PLD:  We have moved staff around before, but we haven't done a full, total reorganization that I know of.

IHLS Admin - Anna Yackle:  @Amy, thanks. I have worked at libraries that have done reorganizations and it is usually tough on staff morale.

Janet McAllister - Rochester:  I have with my staff  - several times

IHLS Admin - Anna Yackle:  @Bobbi and Janet, thanks. I have someone who is considering making changes and would like to talk to other directors who have made changes. I think it can be an excellent idea if you can increase services and make the library more efficient.

Bobbi Perryman - Vespasian Warner PLD:  Anna - feel free to give out my info if they have questions.

Julie Jarman (Staunton):  How is everyone doing? Are you excited with Phase 5 finally coming to Il ?

IHLS Admin - Anna Yackle:  What is on everyone's mind? Are you worrying about anything? Happy or proud about something?

Bill from Brehm Library:  Still plan on extra cleaning, but starting to put chairs and stuff back, slowly

Bobbi Perryman - Vespasian Warner PLD:  We have almost 300 people signed up for summer reading. Our goal was 200, so we're very happy!

Erin - Crab Orchard Public Library:  Wow, Bobbi!  That's fantastic!

Bobbi Perryman - Vespasian Warner PLD:  Our foot traffic is up and it's starting to feel more like 2019 around here.

IHLS Admin - Anna Yackle:  @Bobbi, FANTASTIC!!!

Julie Jarman (Staunton):  @Bill-we are moving at a snails pace here too. I have a board meeting on Monday and want to hear their views before doing too much yet

Bill from Brehm Library:  Still running about 3/4s of what we used to

Amy Byers - Chatham APLD:  We just added key fob entry for the staff. Next week, we will transition everyone from physical keys to the fobs to enter the building.  Does anyone know how to dispose of extra keys? I'm going to have probably about 30 extra keys that I won't need anymore.

Monica Cameron- Shelbyville Public Library:  My teen staff wanted to be involved in programming, so after finding out their interests, we developed drop-in programs that they are leading. They will be doing things such as making friendship bracelets, dog toys, coloring with kids, etc. They are even making their own flyers with QR codes using Canva for advertising. I'm so happy to get them involved! If you want to look, scroll down to our drop-in info at

Julie Jarman (Staunton):  @Bobbi- That is wonderful with your SRP numbers

Kami Komm - Germantown:  Still slow here, but got 32 signed up for summer reading and my goal was 20 so winning here!  :-)

Sharla Riley~ Doyle Public Library:  All six libraries in our county, Litchfield, Hillsboro, Witt, Nokomis, Raymond and Farmersville all participated in our county's (Montgomery) 200th birthday celebration at our county fairgrounds this past Saturday.

Amy Byers - Chatham APLD:  That's awesome Sharla! I love county collaborations like that!

Bobbi Perryman - Vespasian Warner PLD:  That's wonderful!

Julie Jarman (Staunton):  @Amy- Lions clubs will recycle your extra keys. there has to be a club near you --

Bobbi Perryman - Vespasian Warner PLD:  @Kami, that's great!

Amy Byers - Chatham APLD:  Perfect! Thank you Julie!

IHLS Admin - Anna Yackle:  @Bobbi, is it time to party like it is 2019?  Amy, Monica, Kami and Sharla those sound like good things.  I lkie the County celebration.

Bobbi Perryman - Vespasian Warner PLD:  @Anna - as long as it's socially distanced

Julie Jarman (Staunton):  I have been doing some outreach programming this week- did an outside story time at the local Zion Day Care, helping also with art kits at our wonderful ART Coop here, It feels wonderful to get back out there again.

IHLS Admin - Anna Yackle:  @Julie, I did not know the Lions offered that service?

Janet McAllister - Rochester:  We have over 200 kids signed up so far and have a couple day cares coming later today to sign up.

Sharla Riley~ Doyle Public Library:  It was wonderful meeting together and we served approximately 80 children. Sara Zumwalt from Litchfield had over 1500 books to give out. Nokomis had great book bags to hold those books and they did a 'windsock' art project. Kudos Sara, Melissa and Kerry for all the work you did to make this come off as nice of a outing as it was! We library ladies (and Kerry) had a lot of fun.

Julie Jarman (Staunton):  Anna- I am a Staunton Lions too, they do Easter Egg Hunt, Halloween Party and Secret Santa programs here in Normal days,, Love helping out

Janet McAllister - Rochester:  People are so happy to be out of the house and have something to do!

IHLS Admin - Anna Yackle:  @Janet that makes me very happy to hear that. @Julie, I agree  getting out is nice.

Julie Jarman (Staunton):  Sharla- that is great, all six libraries joining together for the 200th b day celebration

Amy Byers - Chatham APLD:  @Monica, that is awesome!  It's so great when teens take the lead on things like that.  :-)

Julie Jarman (Staunton):  @Janet- Wow- people are ready to get back out thee again. glad to hear they are coming back to libraries

Janet McAllister - Rochester:  My teens who volunteer during the school year are even coming during the summer - (teens on the Spectrum)  they have never asked before.  I am so happy to have them!

Julie Jarman (Staunton):  We have noticed an increase in foot traffic as well. It feels good to be busy once again

Monica Cameron- Shelbyville Public Library:  @Amy  Thank you Amy!

Bobbi Perryman - Vespasian Warner PLD:  Having families back in the building for summer reading has been wonderful!

Julie Jarman (Staunton):  @Janet- My YABC group contacted me and wanted to start up again with meetings- We met Monday afternoon on the band stand. Had a wonderful time. It has been a great week!

IHLS Admin - Anna Yackle:  Ellen and I are looking at our calendars through next Julie trying to think of topics and presenters for Members Matter and Member Day are there things you would like to see? We have also planned  5 programs on Equity, Diversity and Inclusion.

Janet McAllister - Rochester:  GRANT $$$ Rachel-Sherman PLD:  Library Law and Understanding Levies

IHLS Admin - Anna Yackle:  Sorry, that should read July, sorry Julie for any confusion.

Janet McAllister - Rochester:  I applied for Illinois Humanities General Operating and the Project-Based Grants - but there was no rubric to help with the grant writing.

Julie Jarman (Staunton):  LOL- I knew what you meant, My little bro used to call me that when we were little

Janet McAllister - Rochester:  I attending the Special Districts national online webinar - there is money out there - we need to apply for it

Jo Keillor - Greenville Public Library:  Yes, I'd be very interested in grant opportunities.

Julie Jarman (Staunton):  Here is a question I have been pondering?? We are not going to require masks in the building coming tomorrow. I am concerned a bit about the children's room.  any thoughts about this? I

IHLS Admin - Anna Yackle:  I have seen some speakers from other states talk about getting grants from different sources and not just relying on the state or the usual sources. I thought one or two of those speakers might be good for member day. It is hard when no rubric is available.

Janet McAllister - Rochester:  I just know that from IL stat Library we received $500 PPE and I received $5400 from CURES grant.  We need to think outside the box.  This is a chance to get some of this money.

Amy Byers - Chatham APLD:  @Janet, YES!

Janet McAllister - Rochester:  Whose with me!!!!!!!!!!!!!!!

Janet McAllister - Rochester:  :)

IHLS Admin - Anna Yackle:  If you can scroll to the top of this chat I included a link to an FAQ abut masks. It seems that libraries can still require maske to be worn if they want to.

Bobbi Perryman - Vespasian Warner PLD:  @Julie - we require masks where ever there are children in the building. We also require children under 12 to wear masks.

IHLS Admin - Anna Yackle:  @Janet, I am with you.  I think you have to cast a wide net.

Jo Keillor - Greenville Public Library:  @Julie, I asked our county health department about requiring masks.  They spoke with the Section Chief of Communicable Diseases at IDPH.  She said, "We don't have specific guidance for libraries, but yes, if the majority of the users are among a group for which vaccines are not yet available, continued masking would be a good idea."  I am recommending to our Board that we continue to require masks.  It doesn't hurt to wear them, but it could hurt someone if we don't.

IHLS Admin - Anna Yackle:  @Jo that makes a lot of sense.

Carrie Winkelmann - Petersburg PL:  @janet Did you apply for your CURE funds yourself or through your city?

Kay Burrous  South Macon:  We are still requiring masks.

Janet McAllister - Rochester:  I'm a District so I had to apply myself

Carrie Winkelmann - Petersburg PL:  Anyone else in a city library had luck getting the city to do the paperwork?

Danielle Beasley - Communications Coordinator:  We've got a few grants with upcoming deadlines listed on our website in the "Grants" section. These include the IMLS American Rescue Plan grants program (due June 28), the NASA@ My Library grant (due July 21), and the Baker & Taylor/YALSA Collection Development Grant (due Dec. 1).

IHLS Admin - Anna Yackle:  @Danielle, thank you for sharing that. 

Julie Jarman (Staunton):  thanks Bobbi and Anna and Jo for sharing-- I appreciate your comments. I think our plan right now is just be respectful if families continue to wear masks while in the children's room.  we can always put a mask on if needed. It is a hard decision though. Right now we are doing what feels comfortable given the numbers for our area

IHLS Admin - Anna Yackle:  @ Danielle, can you say a few words about yourself for those that may not know you are one of our newer employees?

Julie Jarman (Staunton):  @Bobbi- I think that is a good plan for the staff.  How are you working that? Does only the staff have to wear a mask when children come in or do all patrons have to put one on?

Danielle Beasley - Communications Coordinator:  Sure! So, I've recently joined Illinois Heartland Library System as their new Communications Coordinator. I'll be coming up on two months in this position (time flies!). Prior to joining IHLS I worked as an adult services librarian and marketing manager at Alpha Park Public Library near Peoria. My primary responsibilities include constructing the Member Connection newsletter you'll see biweekly, managing the social media accounts, updating the grants page of the website, assisting our Marketing Manager with communication strategies, and other various duties.

IHLS Admin - Anna Yackle:  @Janet, how do you find the grants you apply for>

Danielle Beasley - Communications Coordinator:  I look forward to working with you all and getting to know more about your libraries!

IHLS Admin - Anna Yackle:  @Danielle, thank you  and we are happy you are here. 

Amy Byers - Chatham APLD:  Welcome Danielle!

Janet McAllister - Rochester: - They had a online session and listed grants

IHLS Admin - Anna Yackle:  Any last minute thoughts or topics you would like to share?

Danielle Beasley - Communications Coordinator:  @Amy thank you!

Bobbi Perryman - Vespasian Warner PLD:  Welcome, Danielle! I look forward to working with you!

Julie Jarman (Staunton):   Thanks everyone, I appreciate hearing what everyone else is doing in Library land!

Danielle Beasley - Communications Coordinator:  @Bobbi thank you!

Julie Jarman (Staunton):  Welcome Danielle- Glad to have you here!

IHLS Admin - Anna Yackle:  @Janet thank you so much for that. There is something called the Donors Forum and an online database of grants but it has been a very long time since I have looked at hose site and they had a steep pricetag.

Danielle Beasley - Communications Coordinator:  @Julie, thank you! I'm very much looking forward to getting to know you all better .

Janet McAllister - Rochester:  II'm also on

Twilla Coon-Mount Carmel Public Library:  I love the book grant

IHLS Admin - Anna Yackle:  @Janet, great suggestion. I think the thing to remember with writing grants is to carefully read the instructions for what they want.  I have reviewed grants and that is usually where preople go wrong.

Bobbi Perryman - Vespasian Warner PLD:  @Julie - staff automatically wear masks when patrons are around. We also require all persons at children's programs to wear masks.

IHLS Admin - Anna Yackle:  Thank you all for joining, hope to chat again next week. Take care and have a good weekend.

Bobbi Perryman - Vespasian Warner PLD:  Thank you, all!

Julie Jarman (Staunton):  Thanks Bobbi- Julie Jarman (Staunton):  Thanks everyone!

Twilla Coon-Mount Carmel Public Library:  Thank you for everything